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Fox Fodder Flowers inline image with descriptive text

NOW HIRING / APRIL 2026

EVENTS COORDINATOR

Producer · Designer

New York, NY · Part-time to full-time · Fox Fodder Flowers

Fox Fodder Flowers is a New York-based floral studio known for its refined, nature-driven aesthetic and thoughtful approach to design. We work across deliveries, weekly accounts, and high-end events — and we are looking for someone to lead the event side of what we do.

This role is for someone who can operate with creative authority and organizational precision in equal measure. You will work directly with Creative Director, Taylor, and Director of Operations, Ruby, to take events from concept through final installation. It is a role with real responsibility, real creative latitude, and significant room to grow within the company.

The Role

This position covers the full lifecycle of mid-to-large scale floral events — client communication, pre-production, day-of execution, and post-production wrap. You will be the operational lead on events, working under the creative direction of Taylor and in close collaboration with the operations team.

The role begins part-time with a training period that will involve both events and in studio design assistance. The position has the potential to be full time by September 2026. There is meaningful potential for growth within the company for the right person.

What You Will Do

Client Communication

  • Participate in initial client meetings and take detailed notes on logistics, estimates, and creative direction
  • Serve as the primary point of contact for clients following approval of the creative proposal
  • Field and filter requests for changes to estimates or creative, passing to Taylor as needed
  • Prepare and share contracts, deposit invoices, and final invoices

Event Management

  • Assist in estimate creation, with the expectation of owning this independently over time
  • Hire and manage freelance teams and breakdown crews
  • Work directly with planners and venue contacts to coordinate logistics
  • Manage Notion — building and maintaining databases for freelancers, venues, hard goods, and tool lists
  • Create and distribute schedules and call sheets for pre-production, production, and post-production

Pre-Production

  • Coordinate transportation, trucking, and vehicle rentals
  • Communicate schedule and creative directive to breakdown teams
  • Place and retrieve hard good orders, coordinate rentals, and receive deliveries
  • Organize, prepare, and pack vessels, materials, and supplies
  • Manage freelancer communication relating to logistics and materials
  • Ensure rental vehicles are picked up, loaded, and returned

Production — Day-of

  • Manage the day’s schedule and overall on-site time management
  • Communicate with planners and on-site contacts throughout the event
  • Direct the design teams, effectively communicating the goals of the overall design
  • Ensure that the design and execution meets the client expectations and FFF's standards
  • Direct the breakdown team — storage, imagery of finished scope, timing
  • Ensure vehicles are unloaded at the studio and returned to rental locations

Post-Production

  • Oversee the cleaning, organization, and return all inventory and rentals
  • Manage waste, compost, and recycling
  • Ensure minimal disruption to studio workflow during post-event return

What We Are Looking For

  • Minimum 5 years of experience in event production, floral design, or a closely related field
  • Strong background in floral design with a natural, refined aesthetic in line with the Fox Fodder sensibility
  • Deep understanding of flowers, seasonality, and their application in high-end events
  • Familiarity with the New York Flower Market
  • Highly organized with strong project management capabilities and excellent follow-through
  • Proficiency in Notion, Google Workspace, and Microsoft Office — particularly Excel
  • Demonstrated ability to lead teams and manage multiple projects simultaneously
  • Strong communication skills — clear, professional, and proactive
  • A portfolio that demonstrates your aesthetic range and event experience
  • Based in New York (required)

Who You Are

You are highly creative and self-directed, but you understand that great events live or die on logistics. You have a refined design sensibility and a genuine comfort with the operational complexity that high-end floral events require. You know how to lead a team, hold a timeline, and stay calm when things change — because they always do.

You are interested in the Fox Fodder aesthetic: Natural, seasonal, considered. You do not need to replicate it — you need to understand it and contribute to it. You bring your own point of view and you are interested in pushing creative boundaries from within a framework, not outside of it.

Details

Location: New York, NY (on-site required)

Scope: Part-time hourly during training period moving to full-time by August 2025

Compensation

Aligned with experience · discussed at interview

Significant potential for expanded role within the company

Portfolio required with application

To apply: career@foxfodderfarm.com

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NOW HIRING/ APRIL 2026

ASSITANT STUDIO COORDINATOR

New York, NY · Part-time hourly with potential of full-time

We are looking for an Assistant Studio Coordinator to join the Fox Fodder team. This role will support of Manhattan-based floral studio, the operations and the team, helping to keep everything running smoothly across a broad scope of work — daily deliveries, weekly accounts, deliverable events, and an evolving retail presence.

This is a role for someone who is organized, communicates clearly, genuinely enjoys flowers, and wants to be part of a studio where the standard of work is high and the team takes pride in what they do. You will touch every part of the operation — from client communication and invoicing to routing deliveries and helping on the studio floor.

The Role

The Assistant Studio Coordinator works in direct support of the Studio Coordinator and Director of Operations, helping to manage the day-to-day operational flow of the studio. You will be a reliable point of contact for clients and staff, assist in keeping studio systems running, and play a hands-on role in how product moves through the studio — from incoming flowers to outgoing deliveries.

What You Will Do

Studio Communication

  • Answer and manage studio phone and email — client inquiries, order questions, event coordination, and internal team communication
  • Serve as a warm, professional first point of contact for anyone reaching out to Fox Fodder Flowers
  • Route communication appropriately to the right team members and follow up to ensure nothing falls through

Operations & Daily Studio

  • Assist the Studio Coordinator and Director of Operations in the day-to-day running of the studio
  • Support the coordination of daily accounts, deliverable events, and delivery operations
  • Assist with routing and dispatching deliveries — coordinating drivers, schedules, and logistics
  • Help prepare and organize the studio ahead of busy days, deliveries, and events
  • Contribute to the general upkeep and smooth functioning of the studio environment

Billing & Administration

  • Assist with invoicing for deliveries, events, and accounts
  • Help track and follow up on outstanding invoices and billing details as needed
  • Support general administrative tasks that keep studio operations on track

Website & Shopify

  • Assist with updates to the Fox Fodder Flowers website — product listings, availability, and general content.
  • Manage and update Shopify as needed — tracking online orders and ensuring the storefront reflects current offerings .Fresh product arrives daily
  • Flag any technical issues or gaps in the online experience to the appropriate team member

Product & Flowers

  • Work directly with flowers and finished arrangements — receiving product, maintaining quality standards, and supporting studio workflow
  • Develop a working knowledge of flowers, seasonality, and the Fox Fodder aesthetic over time
  • Assist in keeping product organized, fresh, and properly handled throughout the studio

Retail

  • On days when the studio is open beyond appointment-only hours, assist with retail sales and in-person client service
  • Represent Fox Fodder Flowers with warmth, knowledge, and professionalism on the studio floor
  • Help present the studio and product in line with the Fox Fodder aesthetic and retail standards

What We Are Looking For

  • Minimum 2 years of experience working in a floral studio or a closely related environment
  • Some design experience — a working knowledge of flowers and their handling is important; deep design expertise is not required
  • A genuine interest in flowers and a willingness to learn — aptitude, curiosity, and personality matter as much as credentials here
  • Strong organizational skills and the ability to manage multiple tasks without losing track of the details
  • Clear, professional communicator — comfortable on the phone, over email, and in person with clients
  • Comfortable with Shopify, Google Workspace, and basic administrative tools; willing to learn new systems
  • A team player who is happy to pitch in wherever needed and does not need to be asked twice
  • Calm under pressure and reliable — this role requires consistency day in and day out
  • Based in New York (required)

Compensation

Aligned with experience · discussed during interview process

Significant potential for expanded role within the company

Portfolio required with application

To apply: career@foxfodderfarm.com